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Martin Soil and Water Conservation District |
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923 N. State Street, Suite 170, Fairmont, MN 56031 |
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(507)- 235-6680 |
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Minutes of the May 14, 2009 Special Board Meeting |
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Martin Soil and Water Conservation District |
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Fairmont, Minnesota |
Meeting called to order by Chair Petrowiak at 9:00 a.m.
The Pledge of Allegiance
Members present: Duane Petrowiak – Chair, Linda Meschke – Vice-Chair, Steve Flohrs, Wendell Rode, and Darwin Roberts
Members absent: None
Others present: Kathy Smith - District Manager; Cathy Thiesse, Technician and Administrative Assistant, Tim Peterson, Clean Water Partnership Coordinator, Carissa Spencer, District Conservationist, Jack Potter, Martin County Commissioner, and Lisa Buckner, Three Rivers Resource Conservation and Development (RC&D) Coordinator
Additions or changes to the Agenda
Programs - Addition: Grant Programs
New Business - Delete: Rain Garden Policy
Old Business - Addition: Personnel Issue
A motion was made by Flohrs to accept the above additions or changes to the Agenda second by Meschke. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None. Motion Carried.
Secretary’s Report
A motion was made by Meschke to approve the April 9th, 2009 Secretary’s Report second by Roberts. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None. Motion Carried.
A motion was made by Rode to approve the May 7th, 2009 Secretary’s Report – Special Meeting with the noted changes under Personnel Issues: A motion was made by Rode to proceed with hiring a temporary employee for up to 120 hours. The rate of pay for this temporary position will be between $10.00 and $12.00 per hour second by Flohrs. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None.
Treasurer’s Report
Smith presented the report and reported a $ .10 error on the LISA Account under the Program Summary. Account should read: $105,248.51. A motion was made by Rode to approve the April 30, 2009 Treasurer’s Financial Report second by Roberts. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None.
Bills
Additional Bills for approval:
MVTL Lab $ 764.00
Rolanka International $1216.75
Shipping Plus $ 45.21
Kathy Smith $ 147.60
$2173.56
A motion was made by Meschke to approve payment of all bills second by Rode. Discussion followed acknowledging the work of Perrine & Thiesse on the Hobo Trail. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None
Cost-Share Programs–
State Cost-Share Program
Completed Projects
#2-07x1-2-3 Holm Brothers Waterway $8149.05 Amount Due – 44% of Project Cost – FY 2007-2008-2009
Total Project Cost: $18,335.71
Landowner Cost: $4583.86
TA: $2037.26
Slippage: $94.00
Re-encumber: $94.00
A motion was made by Meschke to approve payment of contract #2-07x1-2-3 in the amount of $8149.05 and re-encumber $94.00 second by Flohrs. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None
#20-08 Jason Ahrens Well Sealing $415.00 Amount Due – 50% of Project Cost -FY 2008
Total Project Cost: $830.00
Landowner Cost: $415.00
TA: $103.75
A motion was made by Roberts to approve payment of contract #20-08 in the amount of $415.00 second by Rode. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None
Amended Projects
#00-07 Richard Maday Ag Waste System – Practice #784 & #635 - FY 2007
Total Project Cost: $34,000.00
A motion was made by Meschke to approve the request for an amendment for contract #00-07 and to submit paperwork to BWSR requesting an amendment for contract #00-07 second by Rode. Discussion followed that funds encumbered were 2007 Feedlot Quality Grant dollars. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None
New Projects
#23-08 Gary Johnson Well Sealing $350.00 Requested – 50% of Project Cost – FY 2008
Total Project Cost: $700.00
Landowner Cost: $350.00
A motion was made by Rode to encumber $350.00 for contract #23-08 second by Flohrs. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None
#24-08 Gary Johnson Well Sealing $250.00 Requested – 50% of Project Cost – FY 2008
Total Project Cost: $500.00
Landowner Cost: $250.00
A motion was made by Meschke to encumber $250.00 for contract #24-08 second by Roberts. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None
#9-09 Eric Hanson FSSB $1554.75 Requested – 75% of Project Cost – FY 2009
Total Project Cost: $2073.00
Landowner Cost: $518.25
A motion was made by Rode to encumber $1554.75 for contract #9-09 second by Flohrs. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None
Cancelled Projects
None
Native Buffer Cost-Share Project
New Projects
None
Greater Blue Earth River Basin Alliance
Completed Projects
None
Amendment
None
New Projects
None
Water Permit Program
None
AgBMP Loan Program
Smith reported that all repaid money is put in a multi-lender fund and the District is not eligible for interest payment from this fund.
Grant Program
Smith discussed when funds need to be spent and the end date of the funding periods – see attached report. Interviews for the LCCMR grant will be May 15, 2009. Additional temporary part-time seasonal employees will be hired to complete and fulfill grant obligations.
Old Business
Resolutions
A motion was made by Rode to submit the TMDL Resolution to Area VI June 2009 meeting second by Roberts. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None
Roberts discussed ideas for the District to submit additional Resolutions regarding Lanning Bill and the Poster/Mural/Video Contest. A motion was made by Roberts to have Meschke draft a Resolution regarding the Lanning Bill second by Meschke. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None
A motion was made by Roberts to have District Staff draft a Resolution regarding the Poster/Mural Video Contest at the State Level second by Flohrs. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None
Personnel
Smith reported that Leah Rode-Mulder will be returning as an Intern this summer and requested that the Board approve paying her at a rate of $12.00 per hour and $10.00 for any seasonal part-time temporary employees. Smith also asked that the Board consider increasing Peterson’s salary by a 2-Step increase retroactive to December 2008 when he had his review. A motion was made by Roberts for the Personnel Committee to meet and make a decision for the Board regarding personnel issues second by Flohrs. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None
New Business
2008 Audit
A motion was made by Meschke to approve hiring James Maiser, Certified Public Accountant and Consultant for $1,700.00 to complete a 2008 Audit second by Rode. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None
Special Meetings
Reports
Martin County Commissioner Report
Jack Potter reported on the following:
District Conservationist Report
Spencer reported - see attached. A tiling meeting for local contractors was held April 21, 2009, Martin County Commissioner Board Room. Discussion followed regarding putting the Tiling Flow Chart on the website and to mail laminated charts to all contractors. Another idea is to collaborate with FSA and see if chart could be incorporated in their newsletter.
District Manager Report
Report given by Smith – see attached.
Water Plan Advisory Committee
None
Water Plan/WCA Report
Smith reported that we are working through FOIA and having District staff ask landowners if a copy of the Tiling Request could be given to our WCA coordinator.
Clean Water Partnership Report
Peterson reported.
CWP Program
New Project
#RG 13-09 Darwin Roberts $1150.00 Requested 75% of Project Cost – FY 2009
Total Project Cost: $1400.00
Landowner Cost: $250.00
Maintenance: $400.00
A motion was made by Rode to encumber $1150.00 for contract #RG 13-09 second by Flohrs. Affirmative: Meschke, Flohrs, and Rode. Opposed: None. Roberts abstained from discussion and voting.
CWP # 64-09 Faribault County Jail Bio-Retention Pond $2250.00 Requested - 75% of Project Cost – FY 2009
Total Project Cost: $3000
A motion was made by Roberts to encumber $2250.00 for contract CWP # 64-09 second by Flohrs. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None.
CWP # 65-09 Faribault SWCD Native Prairie Planting $932.00 Requested – 75 % of Project Cost – FY 2009
Total Project Cost: $1243.00
A motion was made by Meschke to encumber $932.00 for contract CWP # 65-09 second by Roberts. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None.
A motion was made by Rode to pay all CWP bills on existing contracts as they come in if the practice has an end date to be installed by May 30, 2009 second by Roberts. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None
CWP Program
Amendment
#RG-05-08-1 Jane Gustafson $400.00 Requested – Maintenance Fee – FY 2008
A motion was made by Meschke to encumber $400.00 for contract #RG 05-08-1 second by Roberts. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None
#RG-04-08-1 John Thate $400.00 Requested – Maintenance Fee – FY 2008
A motion was made by Roberts to encumber $400.00 for contract #RG 04-08-1 second by Flohrs. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None.
Completed Project
None
Zone 10 Report
None
Three Rivers RC&D
Lisa Buckner, Three Rivers RC&D Coordinator reported on the following:
Greater Blue Earth River Basin Alliance
Report given by Roberts:
Other:
Board picked the following winners for the 2009 Poster/Mural/Video Contest: Our Soil – A Layer of Life.
VIDEO:
1st Place: Jake Kallenbach - $25.00
Ryan Wiltgen - $25.00
5 Lakes Elementary, Mrs. Mancell
2nd Place: Lucas Jedlicka - $40.00
5 Lakes Elementary, Mrs. Mancell
POSTER:
1st Place: Tahnisa Jimenez - $50.00
5 Lakes Elementary, Mr. Williamson
2nd Place: Hannah Olson - $40.00
5 Lakes Elementary, Mr. Williamson
3rd Place: Marissa Lehr - $30.00
5 Lakes Elementary, Mr. Williamson
4th Place: Kasey Kotewa - $20.00
5 Lakes Elementary, Mr. Williamson
Mural
1st Place: Brice Bonin - $25.00
Riann Dietz - $25.00
5 Lakes Elementary, Mrs. Mancell
2nd Place: Leah Fortune - $20.00
Taylor Gunther - $20.00
5 Lakes Elementary, Mrs. Mancell
3rd Place: Logan Lynch - $30.00
5 Lakes Elementary, Mrs. Mancell
4th Place Ciera Drevlow - $10.00
Hannah Green - $10.00
Truman, Mrs. Crissinger
Honorable Mention
Posters: Rodney Engstrom – $10.00
Truman, Mrs. Crissinger
Mural: Stephanie Jahnz - $5.00
Jade Green - $5.00
Kia Carlson - $5.00
Truman, Mrs. Crissinger
Rode motioned to adjourn the meeting second by Flohrs. Affirmative: Meschke, Flohrs, Rode, and Roberts. Opposed: None. Motion Carried.
The next regular meeting will be held on June 11, 2009 at 9:00 a.m.
Respectfully submitted,
____________________Date Approved ____________________Secretary-Treasurer
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