Minutes of the November 10, 2011 Board Meeting

Martin Soil and Water Conservation District

Fairmont, Minnesota

Meeting called to order by Chair Rode at 9:00 am

The Pledge of Allegiance

Members present:      Wendell Rode – Chair, Steve Flohrs – Vice Chair, Linda Meschke, Duane Petrowiak and Darwin    Roberts

Absent:                        None

Others present:           Kathy Smith – District Manager, Carissa Spencer – District Conservationist, Ashley Brenke – District Technician, Rich Perrine – WCA/Water Plan Coordinator, Cathy Thiesse - Technician and Administrative Assistant, Jack Potter – Martin County Commissioner and Gary Watson, ASTC (FO) Area V, Marshall, MN

Additions or Changes to the Agenda

  Treasurer’s Report    Treasurer’s Budget Update  

 New Business:              Clear Lake Association Request

                                          Water Plan/WCA – Valero Update

    Old Business:            None   

A motion was made by Roberts to approve the Additions/Changes to the November 10, 2011 Agenda second by Petrowiak.  Carried unanimously. 

Secretary Report

A motion was made by Roberts to approve the October 13, 2011 Secretary’s Report with the changes as discussed second by Petrowiak.  Carried unanimously.   

Treasurer’s Budget Update

Smith presented the Budget Update for the Board to review.

Treasurer’s Report

A motion was made by Flohrs to approve the October 31, 2011 Treasurer’s Report second by Petrowiak.  Carried unanimously.   

Additional Bills

     Jim Hatch                           $  42.72

     Ashley Brenke                       145.44

    Greg Johanson                         16.60

                                                 $204.76

A motion was made by Flohrs to approve paying all of the bills second by Roberts.  Carried unanimously.   

State Cost-Share Programs

New Projects

C/S#23-10                   Jeff Eversman             Well Sealing                 FY2012

Total Project Cost:  $775.00

Amount Requested:  $387.50 or 50% of the eligible cost, whichever is less

A motion was made by Meschke to encumber $387.50 for Contract C/S#1-12 second by Petrowiak.  Carried unanimously.   

C/S#24-10                   Jeff Eversman             Well Sealing                 FY2012

Total Project Cost:  $550.00

Amount Requested:  $275.00 or 50% of the eligible cost, whichever is less

A motion was made by Roberts to encumber $275.00 for Contract C/S#2-12 second by Meschke.  Carried unanimously.   

C/S#25-10                   Larry Jose                    Well Sealing                 FY2012

Total Project Cost:  $1094.12

Amount Requested:  $547.06 or 50% of the eligible cost, whichever is less

A motion was made by Petrowiak to encumber $547.06 for Contract C/S#3-12 second by Flohrs.  Carried unanimously.   

C/S#26-10x                 Roger Matejka             Well Sealing                 FY2012

Total Project Cost:  $1168.00

Amount Requested:  $582.50 or 50% of the eligible cost, whichever is less

A motion was made by Meschke to encumber $582.50 for Contract C/S#4-12 second by Roberts.  Carried unanimously.   

C/S#15-11       Lorena Zeitz                Well Sealing                 FY2012

Total Project Cost:  $3015.00

Amount Requested:  $1507.50 or 50% of the eligible cost, whichever is less

A motion was made by Flohrs to encumber $1507.50 for Contract C/S#5-12 second by Petrowiak.  Carried unanimously.   

C/S#16-11                   Dennis Wedel              FSSB                FY2012

Total Project Cost:  $1285.54

Amount Requested:  $964.16 or 75% of the eligible cost, whichever is less

A motion was made by Roberts to encumber $964.16 for Contract C/S#6-12 second by Petrowiak.  Carried unanimously.   

C/S#17-11x                 Horicon Church                       Well Sealing                 FY2012

Total Project Cost:  $2000.00

Amount Requested:  $1000.00 or 50% of the eligible cost, whichever is less

A motion was made by Meschke to encumber $1000.00 for Contract C/S#7-12 second by Roberts.  Carried unanimously.   

Flood Relief Phase II

Amendment

FWII#3-12-1               Charlie Shearer                        Terrace Repair             FY2010

Amended Total Project Cost:  $3900.00

Previous Amount Encumbered:  $3287.33 (payable at 100%)

Total Amount Requested:  $612.67

A motion was made by Meschke to encumber an additional $612.67 for Contract FWII#3-12 second by Roberts.  A motion was made by Meschke to rescind the motion second by Petrowiak for more discussion.  Another motion was made by Meschke to encumber an additional $612.67 for contract FWII#3-12-1 second by Roberts.  Carried unanimously. 

Completed Projects

FWII#3-12-1               Charlie Shearer                        Terrace Repair             FY2010

Total Project Cost:  $3900.00 payable at 100%

TA:  $975.00

A motion was made by Roberts to pay $3900.00 for Contract FWII#3-12-1 second by Petrowiak.  Carried unanimously.

Native Buffer

New Projects

NB#7-10x                    Larry Vogel                 Native Buffer              FY2010

Total Project Cost: $31,301.00

Total Amount Requested:  $23,474.75 or 75% of the eligible cost, whichever is less

A motion was made by Meschke to encumber $23,474.75 for Contract NB#7-10x second by Petrowiak.  Carried unanimously.

NB#6-10                      Kim Lyngaas               Native Buffer              FY2010

Total Project Cost:  $500.00

Total Amount Requested:  $375.00 or 75% of the eligible cost, whichever is less

A motion was made by Roberts to encumber $375.00 for Contract NB#6-10 second by Flohrs.  Carried unanimously.

NB#1-11                      Matt Streit                    Native Buffer              FY2011

Total Project Cost:  $235.00

Total Amount Requested:   $176.25 or 75% of the eligible cost, whichever is less

A motion was made by Roberts to encumber $176.25 for Contract NB#1-11 second by Petrowiak.  Carried unanimously.

GBERBA

Completed Projects

CWL-CSA-#09-46-04 Madonna Milow          Rain Garden                FY2009

Total Project Cost:  $1184.05                         

Total Amount Due:  $886.04 (75% of the eligible cost)

A motion was made by Meschke to pay $886.04 for Contract CWL-CSA-#09-46-04 second by Flohrs.  Carried unanimously.

CWL-CSA-#09-46-03 Madonna Milow          Rain Garden                FY2009

Total Project Cost:  $1135.05                         

Total Amount Due:  $851.29 (75% of the eligible cost)

A motion was made by Flohrs to pay $851.29 for Contract CWL-CSA-#09-46-03 second by Petrowiak.  Carried unanimously.

CWL-CSA-#09-46-16 Jon Helvig                   Rain Garden                FY2009

Total Project Cost:  $3105.26

Total Amount Due:  $1150.00 (75% of the eligible cost)

A motion was made by Meschke to pay $1150.00 for Contract CWL-CSA-#09-46-16 second by Flohrs.  Carried unanimously.

Permit Program

The Board reviewed a permit submitted by Leo Getsfried, DNR, Area Hydrologist, pertaining to Elm Creek.

AgBMP Loan Program

Discussion to include information on equipment eligible for funding allocations in the January Update.

Grant Programs

Thiesse discussed a $30,000.00 DNR grant that could potentially be used toward two County Parks.  She and Perrine will present the information at the next Park Board Meeting and ask for their support and approval to move forward. 

Old Business

Area VI Meeting

Flohrs, Brenke, Meschke and Thiesse plan to attend the November 16, 2011 meeting hosted by McLeod SWCD. 

Workshops Report

Smith reported.      

MASWCD Annual Convention

Petrowiak and Flohrs will be attending the convention and Smith will bring Jean and Jim Hatch for the Awards Luncheon on December 6, 2011. 

Native Buffer Program Sites

Smith reported that three sites have been planted.      

Drainage Water Management

Roberts reported.      

New Business

2012 Martin County Service Agreements

The Board unanimously agreed to approve the 2012 Martin County Service Agreements for WCA/Water Plan. 

MN Conservation Corpsmember Application

Based on our District’s needs, Meschke made a motion that two applications be submitted for the apprentice positions for the 2012 summer season second by Flohrs.  Carried unanimously. 

Clear Lake Association

A motion was made by Meschke that the District will serve as a Fiscal Agent for Clear Lake Association second by Roberts.  Carried unanimously.     

Reports

Gary Watson, NRCS, ASTC (FO) Marshall, MN

Gary Watson gave an update and welcomed the NRCS Area Office/District to Area V. 

Special Meetings                    

• Drainage Water Management, Waseca, MN, December 1, 2011. 

County Commissioner Report

Jack Potter gave an update. 

District Conservationist Report

Spencer reported – see attached report.

District Manager Report

Smith reported – see attached report. 

Water Plan Advisory Committee

Meschke reported the next meeting will be December 29, 2011, 7:00 p.m., District Office location.

Water Plan/WCA Report

Smith gave an update on WCA/Valero issues.   

South Central Technical Service Area

Petrowiak gave an update and will bring clarification regarding Technical Assistance to the December Meeting.

Three Rivers RC&D

Flohrs reported that the Executive Board November Meeting was postponed and will TBD.

Greater Blue Earth River Alliance

Roberts reported that a Joint Technical and Policy meeting will be held November 18, 2011, Mankato, MN.

Other

None

Adjourn

A motion was made by Roberts to adjourn the November 10, 2011 meeting second by Petrowiak at 12:10 p.m.  Carried unanimously.  The next regular meeting will be held on December 8, 2011 at 9 am. 

Respectfully submitted,

____________________Date Approved        ____________________Secretary-Treasurer

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