|
Martin Soil and Water Conservation District |
|
923 N. State Street, Suite 170, Fairmont, MN 56031 |
|
(507) 235-6680 |
|
Minutes of the June 11, 2009 Special Board Meeting |
|
Martin Soil and Water Conservation District |
|
Fairmont, Minnesota |
Meeting called to order by Chair Petrowiak at 9:00 a.m.
The Pledge of Allegiance
Members present: Duane Petrowiak – Chair, Linda Meschke – Vice-Chair, Steve Flohrs, and Darwin Roberts
Members absent: Wendell Rode
Others present: Kathy Smith - District Manager; Cathy Thiesse - Technician and Administrative Assistant, Greg Johanson - Farm Bill Specialist, Rich Perrine - Water Plan Coordinator/Water Conservation Act, Tim Peterson - Clean Water Partnership Coordinator, Carissa Spencer - District Conservationist, and Jack Potter - Martin County Commissioner
Additions or changes to the Agenda
New Business – Additions: Training, Copy Machine
Old Business - Addition: Three Rivers RC&D Trail Proposal
A motion was made by Flohrs to accept the above additions to the Agenda second by Roberts. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
Secretary’s Report
A motion was made by Meschke to approve the May 14th, 2009 Secretary’s Report second by Flohrs. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
Treasurer’s Report
A motion was made by Meschke to approve the May 31, 2009 Treasurer’s Financial Report second by Roberts. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
Bills
Additional Bills for approval:
MVTL Lab $ 370.40
Shipping Plus $ 28.70
Stuewe & Sons $ 730.18
Rich Perrine $ 147.67
$1276.95
A motion was made by Flohrs to approve payment of all bills second by Meschke. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
Cost-Share Programs–
Amended Projects
#4-09x1 Chuck Champine Shoreline Restoration Project $495.00 Requested FY 2009
A motion was made by Roberts to amend the contract and approve encumbering $495.00 for contract #4-09x1 second by Meschke. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
State Cost-Share Program
Completed Projects
#4-09 Chuck Champine Shoreline Restoration Project $9030.00 Amount Due – 75% of Project Cost – FY2009
Total Project Cost: $12,040.00
Landowner Cost: $3010.00
TA: $2257.50
A motion was made by Meschke to approve payment of contract #4-09 in the amount of $9030.00 second by Flohrs. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
#25-07x Calvin Bremer FSSB $701.25 Amount Due – 75% of Project Cost – FY2007
Total Project Cost: $935.00
Landowner Cost: $233.75
TA: $175.31
Slippage: $759.15
Return to State: $335.57
Re-encumber: $366.18
A motion was made by Meschke to approve payment of contract #25-07x in the amount of $701.25 and to return $335.57 to State and re-encumber $366.18 second by Flohrs. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
#7-08 Lois Handevidt FSSB $2425.03 Amount Due – 75% of Project Cost – FY2008
Total Project Cost: $3233.37
Landowner Cost: $808.34
TA: $606.26
Slippage: $1115.00
Re-Encumber: $1115.00
A motion was made by Meschke to approve payment of contract #7-08 in the amount of $2425.03 and to re-encumber $1115.00 second by Roberts. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
#8-08 Neal Becker FSSB $1330.75 Amount due – 75% of Project Cost – FY2008
Total Project Cost: $1774.34
Landowner Cost: $439.59
TA: $332.69
Slippage: $979.25
Re-Encumber: $979.25
A motion was made by Meschke to approve payment of contract #8-08 in the amount of $1330.75 and to re-encumber $979.25 second by Flohrs. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
#5-08 Steve Loos FSSB $1523.78 Amount Due – 75% of Project Cost – FY2008
Total Project Cost: $2031.70
Landowner Cost: $507.93
TA: $380.94
Slippage: $228.23
Re-Encumber: $228.23
A motion was made by Flohrs to approve payment of contract #5-08 in the amount of $1523.78 and to re-encumber $228.23 second by Meschke. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
#19-08 Tim Pytleski FSSB $191.25 Amount Due – 75% of Project Cost – FY2008
Total Project Cost: $255.00
Landowner Cost: $63.75
TA: $47.81
A motion was made by Meschke to approve payment of contract #19-08 in the amount of $191.25 second by Flohrs. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
#21-08 Robert Leet FSSB $206.70 Amount Due – 75% of Project Cost – FY2008
Total Project Cost: $275.60
Landowner Cost: $68.90
TA: $51.68
A motion was made by Flohrs to approve payment of contract #21-08 in the amount of $206.70 second by Roberts. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
#22-08 Darwin Roberts FSSB $257.25 Amount Due – 75% of Project Cost – FY2008
Total Project Cost: $343.00
Landowner Cost: $85.75
TA: $64.31
A motion was made by Meschke to approve payment of contract #22-08 in the amount of $257.25 second by Flohrs. Affirmative: Meschke, Flohrs, and Chair Petrowiak. Opposed: None. Motion Carried. Roberts abstained from vote and discussion.
#22-07 Bruce Ziemann Well Sealing $327.72 Amount Due – 50% of Project Cost – FY20007
Total Project Cost: $655.22
Landowner Cost: $327.72
TA: $81.93
A motion was made by Flohrs to approve payment of contract #22-07 in the amount of $327.72 second by Meschke. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
New Projects
#24-08 Doug Closs Grassed Waterway $1946.08 Requested – 40% of Project Cost – FY2008
Total Project Cost: $4835.00
A motion was made by Roberts to encumber $1946.08 for contract #24-08 second by Flohrs. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
Cancelled Projects
None
Native Buffer Cost-Share Project
New Projects
None
Greater Blue Earth River Basin Alliance
Completed Projects
None
Amendment
None
New Projects
None
Water Permit Program
None
AgBMP Loan Program
Johanson gave an update.
Old Business
Resolutions
A motion was made by Roberts to submit Resolution to Cap the Number of Impaired [TMDL]Waters in Minnesota to the Area VI meeting on June 29, 2009 second by Flohrs. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
A motion was made by Meschke to submit Re-Instatement of Poster, Mural, and Video Contest at State Level Resolution to the Area VI meeting on June 29, 2009 second by Flohrs. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
A motion was made by Roberts to submit the Resolution To Have A Statewide Dialogue About The SWCD Structure For Future Natural Resource Conservation Delivery in Minnesota to the Area VI June 2009 meeting second by Flohrs. Discussion to include an additional whereas statement. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
Three Rivers RC&D Trail Proposal
Thiesse presented a proposal/application – attached, for Lisa Buckner, Three Rivers RC&D Coordinator to submit to the Three Rivers RC&D Board. A motion was made by Meschke to submit the proposal/application to Three Rivers RC&D Board second by Flohrs. Discussion followed to include wording indicating project will have more focus on collaboration with existing trail groups and committees. Other changes include changing “Martin County” to read South Central. The Board agreed to have staff tweak proposal and submit. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
New Business
Copy Machine
Smith presented estimates from Davis Typewriter on two new machines. The current service contract is increasing from $.008 to $.029. A motion was made by Meschke to table this topic until staff determines usage/copies made per year second by Roberts. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
2010 Budget
Smith presented budget cuts and will turn in report by June 19, 2009 to the Martin County Coordinator. A motion was made by Meschke to reduce the 2010 District’s County allocation by 3% second by Roberts. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
Upcoming Trainings
Special Meetings
Reports
Martin County Commissioner Report
Jack Potter reported on the following:
District Conservationist Report
Spencer reported - see attached. A motion was made by Roberts that the Board requests support and Technical Assistance for Spencer from the Area Office as she completes the audit to help in all of her other duties and aspects of her job second by Meschke. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
District Manager Report
Report given by Johanson – see attached. He reported on issues of seeding ditches. Johanson drafted a letter to inform landowners of procedures and a comment was to add a deadline for practice implementation to be completed by.
Water Plan Advisory Committee
Next meeting will be June 30, 2009 at the District office.
Water Plan/WCA Report
Update given by Perrine.
Clean Water Partnership Report
Peterson reported on Tuttle Lake about Phase 1 and 2 of the project. The Board acknowledged Peterson on the outstanding job he’s done and working with all of the other entities.
CWP Program
New Project
None
CWP Program
Amendment
None
Completed Project
*All Rain Garden Contracts are based on action taken by the Board of supervisors on 5-14-09 that a $400.00 Maintenance Fee will be paid.
Peterson requested at the May 14, 2009 Board Meeting to pay all CWP bills on existing contracts as they came in if the practice had an end date to be installed by May 30, 2009. Meschke motioned to pay on all of those existing bills second by Flohrs. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
CWP #RG-03-08 Pat Graif Rain Garden $1150.00 Amount Due
Total Cost of Project: $2118.23
Landowner Cost: $968.23
CWP #RG-05-08 Jane Gustafson Rain Garden $1150.00 Amount Due
Total Cost of Project: $1261.36
Landowner Cost: $325.00
CWP #RG-06-08 Mike Katzenmeyer Rain Garden $1020.15 Amount Due
Total Cost of Project: $826.82
Landowner Cost: $206.67
CWP #RG-01-09 Village Cooperative Rain Garden $954.92 Amount Due
Total Cost of Project: $739.90
Landowner Cost: $184.98
CWP #RG-02-09 Village Cooperative Rain Garden $1150.00 Amount Due
Total Cost of Project: $1006.42
Landowner Cost: $256.42
CWP #RG-03-09 Village Cooperative Rain Garden $1150.00 Amount Due
Total Cost of Project: $1182.02
Landowner Cost: $432.02
CWP #RG-04-09 Jodie Whitmore Rain Garden $878.60 Amount Due
Total Cost of Project: $638.13
Landowner Cost: $159.53
CWP #RG-05-09 Jodie Whitmore Rain Garden $1126.68 Amount Due
Total Cost of Project: $968.91
Landowner Cost: $242.23
CWP #RG-06-09 Mary Don Kislingbury Rain Garden $890.82 Amount Due
Total Cost of Project: $654.43
Landowner Cost: $163.61
CWP #RG-07-09 Holly Kotewa Rain Garden $1150.00 Amount Due
Total Cost of Project: $1727.85
Landowner Cost: $577.85
CWP #RG-08-09 Holly Kotewa Rain Garden $1027.83 Amount Due
Total Cost of Project: $975.75
Landowner Cost: $209.29
CWP #RG-09-09 Holly Kotewa Rain Garden $1150.00 Amount Due
Total Cost of Project: $1605.91
Landowner Cost: $455.91
CWP #RG-10-09 Holly Kotewa Rain Garden $1150.00 Amount Due
Total Cost of Project: $1975.00
Landowner Cost: $825.00
CWP #RG-11-09 Holly Kotewa Rain Garden $1129.85 Amount Due
Total Cost of Project: $973.13
Landowner Cost: $243.28
CWP #RG-12-09 Michael Katzenmeyer Rain Garden $1150.00 Amount Due
Total Cost of Project: $1955.38
Landowner Cost: $805.38
CWP #RG-13-09 Darwin Roberts Farm Rain Garden $1150.00 Amount Due
Total Cost of Project: $2116.02
Landowner Cost: $966.02
CWP #RG-14-09 Christy Gerdts Rain Garden $768.51 Amount Due
Total Cost of Project: $491.35
Landowner Cost: $122.84
CWP #RG-02-08 Larry Bremer Rain Garden $940.63 Amount Due
Total Cost of Project: $720.84
Landowner Cost: $180.21
CWP #65-09 Faribault County SWCD Native Seeding $3541.87 Amount Due
Total Project Cost: $4722.50
Landowner Cost: $1180.63
CWP #64-09 Faribault County SWCD Bio-Retention Pond $1196.97 Amount Due
Total Project Cost: $1595.96
Landowner Cost: $398.99
CWP #56-07 Morris Hanson Grassed Waterway $2731.00
Total Project Cost: $10,924.00
Landowner Cost: $2731.00
CWP #63-09 Martin County – Septic System Owners Guide $362.10 Amount Due
Zone 10 Report
Petrowiak reported on renaming Zone 10 to South Central Technical Service Area. A motion was made by Meschke to sign SCTSA Joint Powers Agreement second by Flohrs. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
Three Rivers RC&D
None
Greater Blue Earth River Basin Alliance
Smith gave an update on the interviews for the Water Quality Specialist position and that an offer was made. There was discussion regarding reducing Policy Board Meetings and the possibility of hiring an Executive Director for GBERBA to be located in Cottonwood County.
Other:
None
Roberts motioned to adjourn the meeting at 12:08 p.m. second by Flohrs. Affirmative: Meschke, Flohrs, and Roberts. Opposed: None. Motion Carried.
The next regular meeting will be held on July 9, 2009 at 9:00 a.m.
Respectfully submitted,
____________________Date Approved ____________________Secretary-Treasurer
| The contents are the property of Martin SWCD. The District's goal is to provide quality and accurate information. All information within this site is subject to change and should only serve as a guideline for the District's services and procedures. For the most Current and accurate information please contact the District at (507) 235-6680. |