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Martin Soil and Water Conservation District |
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923 N. State Street, Suite 170, Fairmont, MN 56031 |
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(507) 235-6680 |
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Minutes of the April 16, 2010 Regular Board Meeting |
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Martin Soil and Water Conservation District |
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Fairmont, Minnesota |
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Meeting called to order by Chair Meschke at 9:00 a.m. The Pledge of Allegiance Members present: Linda Meschke –Chair, Wendell Rode –Vice Chair, Steve Flohrs, Duane Petrowiak and Darwin Roberts Members absent: None Others present: Kathy Smith – District Manager, Cathy Thiesse-Technician and Administrative Assistant, Greg Johanson – Farm Bill Specialist, Rich Perrine-Water Plan Coordinator/Water Conservation Act, Carissa Spencer–NRCS, District Conservationist, Kristy DuBois – LCCMR Project and Jack Potter-Martin County Commissioner Additions or changes to the Agenda Old Business: LCCMR Grant – Prairie Ecosystem Restoration Project New Business: Supervisor Elections Leadership Institute Alumni Workshop Privacy Data Policy Approval A motion was made by Roberts to approve additions to the Agenda second by Flohrs. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. Secretary’s Report A motion was made by Flohrs to approve the March 11, 2010 Secretary’s Report second by Rode. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. Treasurer’s Report Smith presented the report with corrections and changes. A motion was made by Roberts to approve the March 31, 2010 Treasurer’s Report second by Flohrs. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. Smith reviewed with the Board the 2010 Six Month Operating and Administrative Expenses. A motion was made by Roberts to accept the Six Month Operating Budget second by Flohrs. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. Bills Additional bills: Kristy DuBois – lights and bulbs (LCCMR In-Kind) $357.81 Shipping Plus 58.53 State Auditor – Audit Review 92.00 Fleet & Farm – Weed Management Grant, LCCMR 94.32 Boekett Building Supply – LCCMR In-Kind 181.26 Fairmont Building Center – LCCMR 41.55 Kathy Smith – expenses 55.55 $881.02 Cost-Share Programs Cancelled Projects None Amended Projects None State Cost-Share Program Completed Projects New Projects #3-10 Howard Kautz FSSB Amount Requested: $105.08 75% of Project Cost FY10 Total Project Cost: $140.10 A motion was made by Roberts to encumber $105.08 for contract #3-10 second by Rode. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. #4-10 Daryl Hoewisch FSSB Amount Requested: $747.00 75% of Project Cost FY10 Total Project Cost: $997.25 A motion was made by Petrowiak to encumber $747.00 for contract #4-10 second by Rode. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. #5-10 David Henrickson FSSB Amount Requested: $800.00 75% of Project Cost FY10 Total Project Cost: $1067.66 A motion was made by Flohrs to encumber $800.00 for contract #5-10 second by Rode. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. #6-10 Wayne Rice Well Sealing Amount Requested: $300.00 50% of Project Cost FY10 Total Project Cost: $600.00 A motion was made by Roberts to encumber $300.00 for contract #6-10 second by Petrowiak. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. #7-10 Wayne Rice Well Sealing Amount Requested: $300.00 50% of Project Cost FY10 Total Project Cost: $600.00 A motion was made by Roberts to encumber $300.00 for contract #7-10 second by Petrowiak. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. #8-10 Dale Kettner FSSB Amount Requested: $223.65 75% of Project Cost FY10 Total Project Cost: $298.20 A motion was made by Rode to encumber $223.65 for contract #8-10 second by Roberts. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. #9-10 Mike Barfnecht FSSB Amount Requested: $123.75 75% of Project Cost FY10 Total Project Cost: $165.00 A motion was made by Roberts to encumber $123.75 for contract #9-10 second by Rode. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. #10-10 Brian Schmidt FSSB Amount Requested: $116.33 75% of Project Cost FY10 Total Project Cost: $155.00 A motion was made by Flohrs to encumber $116.33 for contract #10-10 second by Rode. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. #11-10 Gail Sutter Well Sealing Amount Requested: $500.00 50% of Project Cost FY10 Total Project Cost: $1000.00 A motion was made by Petrowiak to encumber $500.00 for contract #11-10 second by Flohrs. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. Amendment None Native Buffer Cost-Share Project New Projects NB# 6-09 Robert Mensch Native Buffer Amount Requested: $4948.50 75% of Project Cost FY10 Total Project Cost: $6598.00 A motion was made by Rode to encumber $4948.50 for contract NB#6-09 second by Flohrs. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. Greater Blue Earth River Basin Alliance Completed Projects None Amendment None New Projects RG #02-10 Brian & Debra Hartwig Rain Garden Amount Requested: $1150.00 34% of Project Cost FY10 Total Project Cost: $3380.00 Maintenance Fee: $400.00 A motion was made by Petrowiak to encumber $750.00 for the rain garden and $400.00 for the maintenance fee contract RG#02-10 second by Flohrs. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. Permit Program The Board reviewed a Public Notice of Intent from the MPCA to reissue National Pollutant Discharge Elimination System for the Fairmont Wastewater Treatment Facility. AgBMP Loan Program Smith reported that the County Commissioners signed and approved an amendment for the multi-lender AgBMP. Clean Water Legacy Program Smith reported that applications for funding are due September 2010 and LCCMR applications will be due July 2010. Old Business Seeding Program – Brillion Drill Johanson discussed the trade-in value. No trade or purchase of a drill will be made at this time. Joint Powers Agreement Martin County Attorney, Martin County Coordinator and Jackson County Coordinator reviewed the Joint Powers Agreement. Both Coordinators want approval from the Iowa Attorney General. Petrowiak acknowledged and thanked Perrine for all of the work he has done on this project. LCCMR Grant – Prairie Ecosystem Restoration Project Smith gave an update. Ideas were discussed regarding collaborating with volunteers and businesses such as Valero, 3M and Wal-Mart. DuBois discussed the focus of the LCCMR grant that was recently submitted. Perrine reminded the Board of the First Rite of Spring Tour, April 18, 2010, meeting at SWCD office at 2:15 p.m. Copier Update New copier is working well. Old copier will be donated to Kinship. Summer Hours Spencer discussed working summer hours on Fridays only. Great Plains business day closes on Fridays at 4:00 pm now through Labor Day. A motion was made by Roberts for SWCD staff to be able to choose to leave at 4:00 or continue working until 4:30 as the building doors will be locked at 4:00 pm for summer hours second by Flohrs. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. Resolutions Resolutions must be approved at the May Board Meeting for the June 3, 2010 Area VI Meeting. It was suggested to resubmit the RIM value Resolution. New Business Volunteer Banquet Smith addressed the success of the luncheon WCA Issues Smith reported that WCA Issues will be discussed at the Martin County Commissioner Meeting, April 20, 2010. Board Members were encouraged to attend. U of M LCCMR Meschke presented the focus of this grant and other working partners involved. The goal is to have the District be the local liaison for three years allocating time when staff can work on project. Performance Review Assessment Program (PRAP) Smith presented a District Data Privacy Policy to the Supervisors. A motion was made by Petrowiak to approve the Data Privacy Policy second by Flohrs. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. A motion was made by Flohrs to appoint the Data Privacy Policy Responsibility to Kathy Smith as the primary person and to Greg Johanson as the secondary second by Rode. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. A motion was made by Roberts to approve the Data Practices Compliance Official Report with Greg Johanson as the primary and Kathy Smith as the secondary second by Petrowiak. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. Supervisor Elections The District will run media releases for the upcoming filing period elections. Leadership Institute Alumni Workshop Conference will be held May 22, 2010, Minneapolis, MN. A motion was made by Petrowiak for Smith and other Leadership participants to attend if able per $60 registration fee and $95 hotel expense per person second by Roberts. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. Interlaken Heritage Days Committee Meschke is on the committee and looking for volunteers to participate on the Hobo Trail area to talk about conservation and BMP practices June 12, 2010. Reports Special Meetings
County Commissioner Report Jack Potter reported on the following:
District Conservationist Report Spencer reported – see attached report. EQIP Audit will start Monday, April 19, 2010 and Don Baloun will be the new MN State Conservationist April 22, 2010. · 2 CSP Contracts accepted · RIM/WRP sign-up April 1-May 14, 2010 · ACE Program District Manager Report Smith reported that this is the last year for Stewardship Material based on State Auditor opinion – see attached report. Water Plan Advisory Committee Meschke reported on the March 30, 2010 meeting and that the District needs to utilize the media, web site and radio to reach more people. Next meeting will be June 29, 2010. Water Plan/WCA Report Perrine gave an update. Clean Water Partnership Report No report. CWP Program New Project CWP#01-2010 Kimberly Fast Rain Garden Amount Requested: $1150 56% of Project Cost FY10 Total Project Cost: $1338.07 Maintenance Fee: $400.00 A motion was made by Rode to encumber $750 for the rain garden and $400.00 for the maintenance fee for contract #CWP#01-2010 second by Roberts. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. CWP Program Amendment None Completed Project None South Central Technical Service Area No Report. Three Rivers RC&D Rode reported that the Annual Plan was not completed and the Trail Grants were submitted. Greater Blue Earth River Basin Alliance Smith reported that the next meeting will be April 28, 2010. Other None A motion was made by Rode to adjourn the meeting at 12:17 p.m. second by Flohrs. Affirmative: Chair Meschke, Flohrs and Rode, Roberts and Petrowiak. Opposed: None. Motion Carried. The next regular meeting will be held on May 13, 2010 at 9:00 a.m. Respectfully submitted, ____________________Date Approved ____________________Secretary-Treasurer |
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